A cost-saving, easy-to-use solution
With the ScanHandPunch 4000, your hand is your badge. The cost of creating and administering badges is eliminated along with buddy punching. The system ensures payroll accuracy by simply requiring each employee to be there to punch. The terminal is fast and easy for anyone to use. An employee’s identity is verified in less than one second.

An important HR communication tool
More than a simple time and attendance terminal, the ScanHandPunch 4000 lets you tailor the system to meet your precise needs. The system provides the ability to send messages to employees when they punch. In addition, employees can view up to 24 information fields to find out about their schedule, total hours worked, and more.
10 Programmable Data Management Keys
Ten user-definable data management keys let you collect and/or display data as employees punch. Common data collection uses include department transfers, tips collected, job codes, or pay codes. The keys can also be defined to allow employees to review punches or find out about their schedules, vacation time accumulated, hours worked, and other programmed information. To reduce keystrokes, the keys can also be set to automatically enter data such as a frequently used department number or in/out status.

Other data management key features include:

• Employee messaging
• Review of employee information fields
• Validation tables to ensure proper data entry
• Access restriction to keys by employee
• User defined prompts
• Multi-level input sequences definable per key
• Decision menus to minimize keystrokes

Schedules by Employee
Employee schedules may be downloaded to the ScanHandPunch 4000 to restrict the times that an employee can punch. This can reduce unauthorized overtime as well as early “in” punches.
A separate schedule can be defined for each employee providing the ultimate in flexibility.

Built-in Bar Code Reader
Some installations require the use of a badge. For these situations, the ScanHandPunch 4000 includes an integrated bar code reader that can be used for ID number entry. The swipe-type reader supports the most popular bar code formats and allows for infrared badges.

Communications and Networking
Whether your needs are to network two terminals or thousands, the ScanHandPunch 4000 can be configured to meet your needs. Standard RS-485 communications makes networking terminals easy and reliable. Options include an Ethernet Communications Module and a 28.8K internal modem for remote sites. Each unit also provides RS-232 serial printer support.

Edit-at-the-Clock Functions
The system allows supervisors to override user restrictions and to input such items as missed punches, planned vacations, sick time, etc. The password-protected mode provides greater supervisor flexibility by lessening the need for computer edits. Audit trails are available to ensure security.

Bell Schedules
The bell schedule lets you program the day, time, and duration of a series of bells. The bells can be programmed to signal the beginning or end of a shift, lunch, or break.

Door Control
The ScanHandPunch 4000 provides the capability to unlock and monitor a door. An employee’s individual schedule may be used to restrict access.

Size 8.85 in. (22.3 cm.) wide 11.65 in. (29.6 cm.) high 8.55 in. (21.7 cm.) deep Weight 6 lbs. (2.7 kg) Power 12-24 VDC or 12-24 VAC 50/60 Hz Verification time Less than 1 second User Capacity 530 Users standard Internally expandable to 3498 Memory Retention Up to 5 years via the standard internal lithium battery Transaction Storage 8190 transactions ID Number Length 1 to 10 digits Communications RS-485 (4 wire) Multiple terminal networking supported RS-232 Serial Printer Support Baud Rate 300 - 28.8K bps Function Keys 10 keys, user definable Supports: Validation tables Employee info. fields, 24 max. Multi-level prompting Key restriction by employee Decision Menus Punch Review Employee Messaging 32 characters per message per employee Employee Name 16 characters Employee Schedules Schedule definable for each employee Bar Code Reader Code 39 Interleaved 2 of 5 Door Controls Door Lock Output Sinks 0-24VDC, 100mA max. Door Switch Monitoring Bell Ring Output Sinks 0-24VDC, 100mA max.